Word 2007 Workspace Tutorial

Microsoft Word 2007 Workspace

This Word 2007 Workspace tutorial will acquaint you with the features of the Word 2007 Workspace. Microsoft Word 2007 is a word processing software package that is part of the Microsoft Office 2007 suite of productivity tools. You can use it to type memos, letters, reports, and other documents. And you can even use it to create a webpage.

When you launch Word 2007, the workspace appears and your screen looks similar to the one shown below.

The Microsoft Office Button

You'll find the Microsoft Office 2007 button in the upper left corner of your window. It's similar to the old File Menu used in previous versions of Word and performs many of the same functions that were located in the File menu. When you click the button, a menu appears. You can use the menu to create a new document, open an existing file, save a file or save as, print, send, publish or close.

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar provides you with access to commands you frequently use. By default Save, Undo, and Redo appear on the Quick Access toolbar. You can use Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back.

You can place the quick access toolbar above or below the Ribbon. If you click on the arrow at the right end of the toolbar, and then click "Show Below the Ribbon from the Customize Quick Access Toolbar dialog box.

You can also customize the Quick Access Toolbar by checking or unchecking the items in the Customize Quick Access Toolbar dialog box. Shortcuts for the items that are checked will appear in the tool bar.

You can right click on the Microsoft Office button and choose to show the Quick Access Toolbar below the Ribbon and you can also Customize the Quick Access Toolbar.

The Title Bar

Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the document on which you are currently working. Word names the first new document you open Document1. As you open additional new documents, Word names them sequentially. When you save your document, you assign the document a new name.

The Ribbon

The Ribbon is the panel at the top of the Word 2007 workspace below the Quick Access Toolbar. You use the ribbon to issue commands to tell Word what to do.

At the top of the Ribbon are several tabs including Home, Insert, Page Layout, References, Mailings, Review, and View. Clicking a tab displays several related command groups. Within each group are related command buttons that you will use to perform various operations while you're creating a document. You click buttons to issue commands or to access menus and dialog boxes. You may also find a dialog box launcher in the bottom-right corner of a group.

Clicking the dialog box launcher (the arrow at the bottom right of each group) gives you access to additional commands via a dialog box.

Ribbon Tabs

Each of the tabs contains the following tools:

Home: Clipboard, Fonts, Paragraph, Styles, and Editing.

Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols

Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange

References: Table of Contents, Footnote, Citation and Bibliography, Captions, Index, and Table of Authorities

Mailings: Create, Start Mail Merge, Write and Insert Fields, Preview Results, Finish

Review: Proofing, Comments, Tracking, Changes, Compare, Protect

View: Document Views, Show/Hide, Zoom, Window, Macros

The Rulers

The rulers are found below the Ribbon above the document window and also on the left side of the document.

You can use the ruler to measure and line up objects in your document. You can show or hide the document rulers by doing the following:

1. Click the View Tab in the Ribbon
2. Click in the check box next to Rulers
3. To hide the rulers, uncheck the box.

The Word 2007 Text Area

Just below the ruler is a large area called the text area. You type your document in the text area. The blinking vertical line in the upper-left corner of the text area is the cursor. It marks the insertion point. As you type, your text displays at the cursor location. The horizontal line next to the cursor marks the end of the document.

The Vertical and Horizontal and Vertical Scroll Bars

The vertical and horizontal scroll bars enable you to move up, down, and across your window simply by dragging the icon located on the scroll bar. The vertical scroll bar is located along the right side of the screen. The horizontal scroll bar is located just above the status bar. To move up and down your document, click and drag the vertical scroll bar up and down. To move back and forth across your document, click and drag the horizontal scroll bar back and forth. You won't see a horizontal scroll bar if the width of your document fits on your screen.

The Status Bar

The Status bar appears at the bottom of your window and provides detailed information about your document such as as the current page number, the word count, section number, line number etc.

You can change what displays on the Status bar by right-clicking on it with your mouse and selecting the options you want from the Customize Status Bar menu. You click a menu item to select it. You click it again to deselect it. A check mark next to an item means it is selected.

Understanding Document Views

In Word 2007, you can view your document in one of five views: Draft, Web Layout, Print Layout, Full Screen Reading, or Online Layout. The Page View Buttons are located at the bottom of the Word 2007 workspace between the Status Bar and the Zoom Tool.

Draft View

Draft view is the most frequently used view. You use Draft view to quickly edit your document.

Web Layout

Web Layout view enables you to see your document as it would appear in a browser such as Internet Explorer.

Print Layout

The Print Layout view shows the document as it will look when it is printed.

Full Screen Reading Layout

Reading Layout view formats your screen to make reading your document more comfortable.

Outline View

Outline view displays the document in outline form. You can display headings without the text. If you move a heading, the accompanying text moves with it.

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