Microsoft Word 2007 Quick Guide

Microsoft Word 2007 Quick Guide

This Word 2007 Quick Guide will provide you with quick answers for how to perform the most common operations in Word 2007.

Word 2007 Window

Word 2007 Basics

The Microsoft Office Button is locaed in the upper left-hand corner of the program window. It replaced the old File menu found in previous versions of Microsoft Word. The Office Button menu contains basic file management commands, including New, Open, Save, Print, and Close.

To Preview a Document - Click the Office Button, point to the Print list arrow, and select Print Preview.

To Print a Document - click the Office Button and select Print, or press <CTRL> + <P>.

To Undo - Click the Undo button on the Quick Access Toolbar or press <CTRL> + <Z>.

To Close a Document - Click the Close button or press <CTRL> + <W>.

To Get Help = Press <F1> to open the Help window. Type your question and press <ENTER>.

To Exit Word - Click the Office Button and click Exit Word.

Formatting

To Copy Formatting with the Format Painter - Select the text with the formatting you want to copy and click the Format Painter button in the Clipboard group on the Home tab. Then select the text you want to apply the copied formatting to.

To Change Paragraph Alignment - Select the paragraphs that you want to align and click the appropriate alignment button. Align Left, Center, Align Right or Justify in the Paragraph group on the Home Tab.

To Add A Tab Stop - Click the Tab Alignment box on the Ruler until you see the type of tab you want to insert. Then, click on the Ruler where you want to insert the tab stop.

To Adjust or Remove a Tab Stop - Click and drag the xxx tab stop to the desired position on the Ruler. Click and drag the xxx tab stop off the Ruler to remove it.

To Change Paragraph Line Spacing - click the Line Spacing button in the Paragraph group on the Home tab and select an option from the list.

To Create a Bulleted or Numbered List - Select the paragraphs you want to bullet or number and click the Bullets or Numbering button in the Paragraph group on the Home tab.

To Change a Document's Margins - Click the Page Layout tab on the Ribbon, click the Margins button, and select an option from the list.

To Change Page Orientation - Click the Page Layout tab on the Ribbon, click the Orientation button, and select an option from the list.

To Insert a Header or Footer - Click the Insert tab on the Ribbon and click the Page Break button on the Page Setup group.

To Insert a Section Break - Click the Page Layout tab on the Ribbon, click the Breaks button in the Page Setup group, and select the type of break you want to insert.

To Correct a Spelling Error - Right-click the error and select a correction from the contextual menu. Or, press <F7> to run the Spell Checker.

To Find Text - Click the Find button in the Editing group on the Home tab.

To Replace Text - Click the Replace button in the Editing group on the Home tab.

To Move Text with the Mouse - Select the text you want to move, drag the text to a new location, and release the mouse button.

Using Tables

To Insert a Table - click on the Insert tab on the Ribbon, click the Table button in the Tables group, and select Insert Table from the menu.

To Insert a Column or Row - Click the Layout tab under Table Tools and use the commands located in the Rows & Columns group.

To Delete a Column or Row - Select the column or row you want to delete, click the Layout tab under Table Tools, click the Delete button in the rows & Columns group, and select an appropriate option from the menu.

To Adjust Column Width or Row Height - Select the column or row you want to adjust, click the Layout tab under Table Tools, and use the commands located in the Cell Size group.

Using the Drawing Tools

To Insert a Clip Art Graphic - Click the Insert tab on the Ribbon and click the Clip Art button in the Illustrations group. Type the name of what you're looking for in the Search for box and click Go.

To Insert a picture - Click the Insert tab on the Ribbon and click the Picture button in the Illustrations group. Find and select the picture you want to insert and click Insert.

To Adjust Text Wrapping - double-click the object, click the Text Wrapping button on the Arrange group, and select an option from the list.

To Draw a Shape - Click the Insert tab on the Ribbon, click the Shapes button in the Shapes group, and select the shape you want to insert. Then click where you want to draw the shape and drag until the shape reaches the desired size. Hold down the <SHIFT> key while you drag to draw a perfectly positioned shape or straight line.

To Move an Object - Click the object and drag it to a new location. Release the mouse button when you're finished.

To Delete an Object - Select the object and press the <Delete> key.

To Format an Object - Double-click the object and use the commands located on the Format tab.

To Insert a WordArt Object - Click the Insert tab on the Ribbon, click the WordArt button in the Text group, and select a design from the WordArt Gallery. Enter the text you want WordArt to format and adjust the font type and size if necessary. Click OK.

Using Merge - Step by Step

Step 1. Select a document type - Click the Mailing tab on the Ribbon, click the Start Mail Merge button in the Start Mail Merge group, and select the type of document you want to create.

Step 2. Connect the document to a data source - In the Start Mail Merge group on the Mailings tab, click the Select Recipients button.

Step 3. Refine recipients - In the Start Mail Merge group on the Mailings tab, click the Edit Recipient List button.

Step 4. Insert merge fields - Position the insertion point where you want to insert the merge field(s) and use the commands found in the Write & Insert Fields group on the Mailings tab.

Step 5. Preview your letters - In the Preview Results group on the Mailings tab, click the Preview Results button.

Step 6. Complete the merge - In the Finish group on the Mailing tab, click the Finish & Merge button and select an option from the field.

Microsoft Word 2007 Tutorials

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