Define Slide Rules for Visual Clarity in PowerPoint

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This PowerPoint tutorial on Visual Clarity will show you how to set slide rules for how your slides look. These rules help you create a visually effective presentation, and anytime you violate these rules, the Office Assistant will let you know.

Visual Clarity helps you make your presentations easy for your audience to read and follow by setting slide rules for how slides should look and then setting alerts to warn you when your slides do not meet those rules. Most instructors who teach presentation skills recommend a few guidelines for maintaining visual clarity, such as minimum font size to use so they are large enough to be legible, and limiting the number of bullets or lines on a slide.

You can use PowerPoint's Visual Clarity rules to specify your own threshold for font size, the number of bullets per slide, and the number of line allowed per bullet. Once you have defined these Visual Clarity slide rules, the Visual Clarity checker uses the Office Assistant to remind you when they are not begin followed.

When the Office Assistant finds an issue on a slide, a subtle light bulb icon is placed on the slide. You can lick the light bulb icon to find our more about the issue and then act upon the suggestions that are presented. This PowerPoint tutorial will demonstrate how to accomplish this task.

Enabling the Office Assistant

You can check to see if the Office Assistant has been installed and enabled on your computer by going into the Help Menu and clicking Show Office Assistant. If it has not been installed, you may need to install it from your original PowerPoint installation program.

Click on tools and then click Options.

The Options Dialog box appears. Click the Spelling and Style Tab and then click the Check style option. If you do not have the Office Assistant enabled, a dialog box will appear to prompt you to do so. Click Style Options.

The Style Options dialog box appears. Click the Visual Clarity tab. In the Fonts section, click the Visual Clarity options you want to enforce. Click the down arrows to specify the Visual Clarity settings you want for the items you checked in step 7. Click OK

Click OK in the Options dialog box. The Options dialog box closes.

The Office Assistant placed a light bulb icon on each page the violates the visual clarity rules you defined. Click each light bulb icon and the Office Assistant suggests ways to change the presentation. Next PowerPoint Tutorial

See also the Non-Linear PowerPoint Tutorial for a way to make a great user centered presentation.

PowerPoint Tutorials: Microsoft PowerPoint 2003

Getting Acquainted The PowerPoint Workspace The Task Pane Working with the Taskpane The Slide Views Working with Toolbars Creating Slide Shows Creating a New Presentation Set Visual Rules Inserting New Slides Adding Text to Slides Using Grids and Guidelines Edit and Format Text Cut, Copy, and Paste Text Bulleted Lists Designing Slides Create Master Slides Adding New Masters Apply Design Templates Lines, Curves, & Shapes Draw and Format Lines Draw a Rectangle Draw an Ellipse Draw Bezier Curves Draw Freeform Lines Modify AutoShapes Using Multimedia Custom Animations Inserting Sound Transition Effects Add Action Buttons Embed Video Add Looped Audio Record Narrations Tips & Tricks Add Watermark Add Slide Numbers View Multiple Presentations Keyboard Shortcuts More PowerPoint Tutorials at GuidesandTutorials.net

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PowerPoint Tutorials Getting Acquainted The PowerPoint Workspace The Task Pane Working with the Taskpane The Slide Views Working with Toolbars Creating Slide Shows Creating a New Presentation Set Visual Rules Inserting New Slides Adding Text to Slides Using Grids and Guidelines Edit and Format Text Cut, Copy, and Paste Text Bulleted Lists Designing Slides Create Master Slides Adding New Masters Apply Design Templates Lines, Curves, & Shapes Draw and Format Lines Draw a Rectangle Draw an Ellipse Draw Bezier Curves Draw Freeform Lines Modify AutoShapes Tips & Tricks Add Watermark Add Slide Numbers View Multiple Presentations Keyboard Shortcuts More PowerPoint Tutorials at GuidesandTutorials.net